Calm planning systems
Bringing clarity, flow and balance back in your day
Simple planning systems for creatives, event organisers and small business owners who want less overwhelm and more ease.
Plan with Clarity. Work with Ease. Breathe again.
Let’s face it, most of us are busy.
Long hours, endless to-do lists, too many tools, and not enough mental space to actually think.
Calm Planning Systems are designed to help you organise your work, ideas and projects without burning out or overcomplicating things so you can feel grounded, focused and energised again.
These systems are for people who want:
Less chaos
Fewer tabs
More clarity and calm in their day
For those who want more time doing what they love
These toolkits are designed for people who:
• Feel overwhelmed by scattered ideas and reactive marketing
• Want clarity and structure without rigid systems
• Value calm, intentional planning over hustle
• Run a small business, project, event, or creative brand
• Want one place to hold ideas, campaigns, and content
Planning that supports your energy not drains it
Most productivity systems are built for speed and output, not real life.
These systems are different.
They’re designed to:
Reduce mental load and decision fatigue
Bring structure without rigidity
Support creativity, flexibility and flow
Help you feel calm and clear — even on busy days
This isn’t about doing more.
It’s about doing what matters, with more ease.
About the systems in Notion
What you will find inside
These systems are for you if:
You’re juggling too many tools (emails, documents, notebooks, apps)
Your ideas feel scattered or stuck in your head
You’re often working reactively or rushing at the last minute
You feel busy, but not grounded or clear
You want planning tools that support wellbeing as well as productivity
Whether you’re managing projects, planning events, organising marketing, or running a small business these systems help bring calm back into how you work.
Each toolkit includes:
A thoughtfully designed Notion workspace
Multiple linked databases for planning and organisation
Example layouts and placeholders to guide you
A beginner-friendly guide to help you get started
Space to adapt and grow the system to your needs
Explore the systems
Choose the system that best supports where you’re at right now.
Project Hub
A practical planning system to manage projects from start to finish and simplify your to do list. Less overcomplication, and simplify your week into your top 3 priorities for momentum forward.
Best for:
Event planning
Project management
Keeping timelines, tasks and stakeholders clear
Creative HQ
Store all your creative juices in one spot. This Notion setup capture ideas, plan your marketing for less reactive last minute posts and store everything you need in one place.
Best for:
Creatives and idea-rich thinkers
Content planning and inspiration
Clearing brain fog and overwhelm
Event Planning Hub
Event planning has a lot of moving parts. This Notion toolkit comes from 10+ years in the industry and streamlining processes to help you run your event, project, program, sport and more to help keep track of your moving parts to save you time.
Best for:
Event, project planners, school sport organisers, partnerships and creators
Brings together project plans, simplifying your to do list, manage stakeholders and equipment, program, and ideas.
See all your moving pieces in one spot to help bring your less stress in your day.
FREE
TEMPLATE
Hi Friends,
I love the joy and memories that experiences bring to people and communities.
I’m on a mission to help people live and work better by creating experiences that inspire connection, movement and confidence, without unnecessary stress.
Through KP Collective, I support organisations to create positive impact with more clarity and calm. Through Wild Ones, my sister brand, I bring this philosophy to life through adventure, movement and shared experiences.
My approach is intentional, practical and collaborative, focusing on creating moments that matter, building calmer foundations, and bringing a little more joy into the work.
Look forward to meeting you,
Experiences designed
for you!
Social Adventure Days
Feeling a little stuck and exhausted? Maybe you need some nature time, fun and adventure with friends.
From walks and coffee, hiking, trail running, surfing days or morning yoga, join us for an experience with other likeminded people.
Sometimes all we need for a recharge is a escape away.
Our Wild Escapes are not your normal retreats. These weekend getaways combine movement, fun, mindful moments and chill time. All thoughtfully designed in beautiful locations to create lasting memories.